Ditch the Dead Fish: What Your Handshake Says About You

by Laurel Mylonas-Orwig

Winter quarter is prime season for internship recruitment. As students perfect applications and prepare for interviews, we’ve seen many of you for counseling appointments and practice interviews. You’ve probably heard the same tips over and over: tailor your resume and cover letter, dress professionally, learn how to tell your story succinctly, send a thank you note, etc. These are all important pieces of the application/interview puzzle. But one aspect you probably haven’t thought much about is the “mating ritual” of the professional world: the handshake. Although it may seem like an insignificant part of your interview, this seconds-long gesture can have a big impact on an interviewer’s first impression of you. And as the old saying goes, there’s no second chance at a first impression.

So, you might be wondering, how can I convey that I am interested, excited and engaged just by pumping someone’s hand up a down? More importantly, how can I avoid scaring the interviewer, or creating an awkward situation? Well, first things first. Here is a list of the five handshakes you should avoid:

1. The Bonecrusher
   This is the person who seems to think that their interest in the position is directly related to the amount of pressure they can exert on the interviewer’s hand. In reality, this is just a good way to turn someone off from the very start. Unless you’re interviewing for a position in mud wrestling, avoid turning the other person’s hand into pulp.


2. The Eager Beaver
   In many ways, a handshake is a bit like a first kiss, with both parties waiting for it but neither sure who should initiate it. Although there’s no surefire way to avoid this slight bit of awkwardness, make sure that if you do go for a handshake, the other person is paying attention. You should always avoid just grabbing the other person’s hand and pumping it up and down—this over-eager approach won’t earn you any points with the interviewer.


3. The Dead Fish
   There’s almost nothing more off-putting than this type of handshake. When meeting a potential employer, you want to convey that you are assertive, professional and engaged—and the dead fish does exactly the opposite. If you’re uncomfortable shaking hands with someone, just remember to grasp, squeeze gently for 1-2 seconds, and release: polite and inoffensive.


4. The Cling-on
   Not to be confused with the alien species featured on Star Trek, a clingy shaker is like an ex who just won’t let go. Nerves and excitement can be a heady combination, but battle through the fog and remember that three shakes is plenty. Now move on.


5. The Lefty Surprise
   Sadly for the lefties of the world, the right-handed majority is keeping you down—or at least as far as handshakes are concerned. This is one case where it’s better to blend in with the rest of the crowd and just offer your right hand, since the alternative is ending up with an awkward dance as you both struggle to connect. Unless there’s a clear reason you can’t shake with your right (i.e., your hand is in a cast, etc.), jump on the right-handed bandwagon.

Now you may be thinking to yourself, honestly, it’s just a handshake; how important can it be? The truth is, if you have a good handshake, no one is likely to remember it. But if you have a poor handshake, it can become a stigma of sorts—and it can definitely impact your chances of getting a job, as a University of Iowa study proved. Business professor Greg Stewart conducted an experiment in which students were sent into mock job interviews. In the interview, they met with a hiring manager and an undercover handshake rater. Afterward, each assessor gave the subject a score. It turned out that the students who had the best handshakes were also considered the most favorable candidates. Could this be a coincidence? Maybe. But regardless, in today’s economy, you want to give yourself every advantage possible. So if you want to be a mover and shaker, ditch the dead fish and put your best hand forward.

Do you have a favorite handshake story? Share your comments below! And remember, if you have questions about anything from your handshake to your interview wardrobe, CAPS is here to help.

Internships for Graduate Students

Gain Experience, Beef Up Your Skills, and Learn Something About Yourself
By Susan Dennehy, Assistant Director of Graduate Services, Social Sciences

Most doctoral students begin their graduate programs thinking they will pursue the traditional academic career path by seeking a tenure-track position at a four-year college or university. Over the course of your graduate career you may begin to have second-thoughts. Your priorities may have shifted. Or your life may have changed significantly. Perhaps you’re not willing to relocate anywhere in the country you get a job offer. Perhaps you have a spouse or a partner, and want to ensure that you can live in the same city or town (a radical idea, I know!). Perhaps you’ve decided the academic life just isn’t for you.

Even if the academic life is your primary goal, you might want to set up a Plan B in case you don’t obtain a tenure-track position. As you probably know, the academic job market has been hit hard by the bad economy, and the competition for tenure-track and other academic positions is likely to be very tough even after the economy recovers, given that every year, there is a fresh class of newly-minted PhDs. In the coming years there will be a bit of pent-up demand, as students delay graduation or take on adjuncting or other temporary positions while they wait for permanent positions to open up.

If you’re enrolled in a dedicated Master’s program, then you may already have some ideas as to the kind of post-academic jobs that interest you. You may have come to graduate school precisely to prepare for a specific career field or, if not, you may be thinking about what kind of employment to pursue after graduation.

In any of these cases, it behooves you to take some time in graduate school to explore your career options. Internships are a great way to do this. With an internship, you can:

1. Gain some experience in an industry or organization that you think you might like to work in after you finish school
2. Beef up your skills and to acquire new skills
3. Build or expand your professional network
4. Learn more about yourself—i.e., do you enjoy doing this kind of work, and can you see yourself doing this on a full-time basis?

Finding a rewarding career is a trial and error process. You have to try something out in order to learn fully whether or not you like it. Once you’ve worked for a little while, you can say with some certainty whether you like the job or not and, most importantly, why you like or dislike it. This helps you refine your career direction and identify a path that is more likely to be the right one for you.

Internships That Welcome Graduate Students

A variety of internships are available to graduate students in both the public and private sector, and many of them are paid. Some internships are available during the academic year, while others take place over the summer. Students can search for internship opportunities via Chicago Career Connection (in the "detailed search" tab, click on “internships”).

Here is a sampling of internships for which graduate students are eligible. This is not an exhaustive list. It is intended to give you an idea of the variety of internships that are out there.

• Abbott Labs
• American Cancer Society (Events Intern)
• Argonne National Labs Robert Rathbun Wilson Graduate Fellowships
• Bloomberg (OTC Derivatives Quant Internship)
• Bayser Consulting (Market Research Intern-apply via Chicago Career Connection, Job ID# 5884)
• Cato Institute (multiple)
• Charles G. Koch Charitable Foundation Internship Program (for the policy-minded)
• Chicago Council on Global Affairs (multiple)
• Genentech (multiple)
• Latin United Community Housing Association Editorial Internship (email sdennehy@uchicago.edu for more information)
• National Endowment for the Humanities (multiple)
• RAND (multiple)
• Students for New American Politics (work on a 2010 campaign)
• Summer Links Program (University of Chicago program for students committed to public service, community building, and social change)
• Symphono, Quality Engineer Intern (Apply via Chicago Career Connection, Job ID# 5739)
• University Community Service Center (UCSC) at the University of Chicago (offers a wide variety of internships for the academic year. Apply via Chicago Career Connection)
• Wolf Trapp Foundation for the Performing Arts (multiple)

If you are interested in learning more about internships opportunities, please see a member of the CAPS Graduate Services Team (call 702-7040 and identify yourself as a graduate student). For general information on internships, check out the Internships page on the CAPS website.

**If you would like to explore post-academic career options and you are a doctoral student in the social sciences division, consider applying to an externship.**

Do you have tips for fellow graduate students, or internship stories of your own? Leave a comment!

Resume or Curriculum Vitae? The Eternal Question…

by Laurel Mylonas-Orwig

Recently, a friend of mine decided to leave the workforce after two years and dive back into the world of academia. Since she knew that it was best to give herself plenty of time to gather all of the necessary materials, her first step was to contact former professors to request letters of recommendation. Inevitably, the first question they asked was, “Can you send me your CV?”

My what?

The terms curriculum vitae (CV) and resume are often used interchangeably, but as my friend learned, they are not the same thing. If you’re thinking of applying to graduate school, research fellowships, grants, etc., it is definitely useful to understand the differences between a resume and a CV, and what information should be included in each.

Curriculum Vitae versus Resume

One of the main differences between a CV and a resume is cultural. In the United States, a CV is primarily used when applying to academic, scientific or research positions. Fellowships and grants also generally require a CV. In Europe, the Middle East, Africa and Asia, however, a CV is submitted for nearly every application. This means that if you’re applying for a job outside of the United States, an employer will likely expect to receive a CV with your cover letter, not a resume.

Another key difference is the information contained in a CV versus a resume. A CV is intended to be a detailed portrait of the applicant, while the resume is a quick snapshot. A CV will contain a complete list of your academic achievements, work experience (both paid and unpaid), teaching and research experience, publications, affiliations, etc. It will also have details not usually listed on a resume, like date of birth and nationality (this is especially true outside of the United States). Because a CV is expected to include so much information, it will be longer than a resume. Curriculum vitaes are generally two pages, but can be as long as five, if necessary.

Finally, there are the nitty-gritty formatting differences. Resumes can be formatted in several different ways, depending on what attributes and experiences you are trying to highlight. They also include significantly less information than CVs. Because a CV incorporates so many different aspects of an applicant, it requires a certain structure. Thus, before you start writing a CV, it’s best to make a list of all your background information and organize it into categories. For a complete, detailed guide on what to include in a CV (since listing it all here would make this post go on forever), please see the CAPS guide to the Curriculum Vitae (CV) and Letter of Application, which can be found at https://caps.uchicago.edu/resourcecenter/academic.html.

Key Attributes of a CV:

• Length: 2 – 5 pages
• Includes all work experience, paid or unpaid
• Lists all of your achievements in reverse chronological order
• Details publications, affiliations, licenses/certifications, teaching and research experience, presentations, honors and awards

Key Attributes of a Resume:

• Length: 1 page
• Includes only work experience relevant to the job you are applying to
• Highlights major achievements, awards and honors
• May include a short “Skills” section detailing relevant abilities/competencies

Remember that CAPS counselors are always happy to help you write or revise your CV, so don’t hesitate to come see us!

Do you have any CV or resume tips, tricks or suggestions? Leave a comment below!

Mastering the Follow Up (or, How to Move Your Name to the Top of the List)

by Laurel Mylonas-Orwig

Imagine this situation: you’ve just walked out of a final round interview for a job you really want. The interview was tough, but you feel like you did well. The first thing you should do is:

• A. Call your mother/best friend/significant other to debrief.


• B. Head to the nearest bar to de-stress.


• C. Get a head start on spending that first paycheck (stress relief massages are a business expense, right?)


• D. Pull out your laptop to send a follow up email.

The correct answer, as you may have guessed from the title of this post, is D. This is somewhat of an overstatement—you don’t need to send a follow up email the minute you walk out of the interview—and in fact, some employers have mentioned that it’s a turn off to get an email that was clearly sent from a Blackberry or iPhone. However, you do need to send it the same day. For most people, once the interview is over, the first instinct is to breathe a sigh of relief. Unfortunately, now comes the really tough part: waiting for the employer to make the next move. By following up after your interview, however, you can increase your profile with the employer and heighten your chances of getting that call.

When following up, there are three key factors to consider:

1. Timing: It’s best to send a short note the same day as your interview that thanks the interviewer for his/her time and touches on one specific point discussed in the interview. For example, you could say, “I really enjoyed learning about your methods for measuring success, and am very interested in assisting your team in meeting your goals for the year.” You can follow with a longer, more substantial follow up a couple of days later, after you’ve had time to reflect on what you learned in the interview. Try to avoid following up at the end of the week, when most people are slipping out of “work mode.” By reaching out earlier in the week, you’re more likely to be remembered. Finally, if the date that the employer said he/she would get back to you has passed, you can send a polite inquiry about your status while also restating your interest. Remember that hiring timelines can easily get pushed back due to several factors, so be patient.


2. Method: There is no consensus yet about the proper format for following up with an employer initially. If you are pressed for time the day of your interview, a short thank-you email is fine; the next day, you can send out a handwritten note with a little more substance. When deciding how to follow up, consider the company culture—the more formal the organization, the more formal your follow up should be. And regardless of how you choose to communicate, remember that proper grammar and correct spelling are essential!


3. Content: In a follow-up letter, three things should be absolutely clear to the recruiter: that you’re confident about your ability to do the job, that you paid attention to what was said, and that you’re excited about the opportunity. Your follow up doesn’t have to be long—in fact, try to keep it to two or three paragraphs. Make sure to thank the interviewer for his/her time, and if possible, refer back to or elaborate on something that was talked about the interview. Finally, reinforce your interest in the position, and be specific about why you want this job, as opposed to another one.

Additional follow up tips: For the adept job seeker (or for that position that you really want), three additional tips:


• If there was a question asked in your interview that you don’t think you answered fully, don’t hesitate to send a follow up fleshing out your response. True story: an employer provided us with feedback regarding the follow-up a particular candidate sent after the interview. The applicant sent a thoughtful email, reminding the employer of a tough question asked during the interview, and providing a possible solution to the dilemma that the employer was facing. That wasn’t the only thing that sealed the deal, but the employer did ultimately hire that candidate—and definitely remembered the impact of that follow-up message.


• Whatever you do, take care not to appear desperate. The employer is not more likely to give you the job because you’re about to be homeless; in fact, talking about this might have the opposite effect. No matter what your situation, be professional, polite and patient to avoid turning the recruiter off.


• Finally, “Was gr8 2 meet u! Thx so much 4 your time!” is not an acceptable follow up. No texts. Period.

Do you have any great follow up success stories or tips? Leave a comment below!

Avoiding a Fashion Faux Pas: What to Wear to a Job Interview

by Laurel Mylonas-Orwig

Now that Winter Quarter is in full swing, the CAPS office is humming with interviewees and prospective employers. The competition for a lot of on-campus recruiting positions is stiff, and applicant pools are often quite large. So if you do score an interview, it’s important to put your best professional foot forward—and that means dressing the part. After all, if the interviewer is concentrating more on what you’re wearing than what you’re saying, you aren’t very likely to get the position.

The most basic rule of interview fashion: dress for the position above the position you’re applying for. If you don’t think someone about ten years older than you would wear it, you shouldn’t either. This doesn’t mean that you need to dress like your grandmother—it’s possible to be fashionable and still be appropriate. But keep in mind that unless you’re applying for a job at a fashion magazine, potential employers are not too concerned about whether you’re up on the latest trends. When in doubt, it’s better to err on the conservative side and save your bangles for a night out.

The second rule: if you don’t know what to wear, wear a suit. True story: during Fall quarter, one prominent finance company was on campus conducting interviews for a full time position. At the end of the day, the recruiter remarked that he was having trouble deciding between two applicants for a second round interview. Later, we learned that the deciding factor had come down to a suit: one candidate had worn one, while the other hadn’t. You can probably guess which one got the second round interview.

The third rule: less is more when it comes to accessories. While nice earrings or an attractive necklace can make an outfit, the wrong accessories—or too many of the right ones—can really break it. For women, the best bet is to wear a single pair of earrings that aren’t too big. Large, dangling earrings can be distracting during an interview; the same is true for multiple necklaces or bracelets. Remember, this interview is the only chance you have to make a good first impression. You can always flaunt your fashion sense after you’ve gotten the job.

For men, the accessories rule might seem silly, but it still holds. Men should avoid jewelry aside from a nice watch and/or a ring. Earrings of any sort are inadvisable, and facial piercings (for both sexes) are best left at home on interview day. The same goes for strong perfume or cologne—interviewers shouldn’t be able to smell you coming!

The fourth rule: plan ahead. The night before your interview, pick out what you’re going to wear. More importantly, try it on. This gives you a chance to find that coffee stain you forgot about or that hole you hadn’t noticed before. It’s also your opportunity to make sure everything still fits, because let’s face it, sometimes pants are a little tighter in January than they were in December. You should iron your clothes, because messy wrinkles are never attractive. Lastly, be sure to check things like hem length—skirts should cover your thighs when seated; pants shouldn’t show your socks when standing—and color coordination—no brown shoes with black pants (or vice versa)!

The fifth rule: dress comfortably. This may sound like a contradiction, since most people wouldn’t consider suits nearly as comfortable as jeans or loungewear, but by “comfortable” I mean an outfit that you feel relaxed and confident in. If you get vertigo even looking at heels, wear flats. If that new jacket your mom bought you makes you look like a linebacker, don’t wear it. No matter what you choose, you should feel like you are going to be able to put your best foot forward, and look good doing it.

And one more thing, as long as we’re talking about feet: no open-toe shoes, not even in the summer. Most importantly, no athletic shoes. EVER.

For more tips on interviewing, check out the CAPS webcast at https://caps.uchicago.edu/resourcecenter/videos/#interview%20vid. Do you have a favorite interview outfit or a fashion horror story? Leave a comment!

I Want You to Want Me

by Laurel Mylonas-Orwig

Welcome back! You may have noticed (since I’m sure you check for updates every day) that the CAPS blog hasn’t been updated in a while. In the hustle and bustle of the holiday season—and for CAPS, the beginning of the summer Jeff Metcalf season—I admit that I let the blog fall by the wayside. But good news! We’re back, and hopefully, my dear reader, better than ever.

This week, we’re delving in to the top reasons that a prospective employer wants to hire you. Now that the internship recruitment season is in full gear, the hallways of Ida Noyes are full of students eager to learn about and apply to a variety of opportunities. But while most students can easily list the merits of the companies they are interested in, have you ever considered what merits an employer looks for in an employee? Now more than ever, it’s crucial that applicants are aware of the assets they bring to the table, and how to convey them. Let’s take a look at some of the top characteristics employers look for:

1. Long-term potential
   Even if you’re only working there for ten weeks, employers want to feel that they’re not training you for nothing. This is especially true for financial services companies, which will frequently make full-time job offers to interns who do a good job. While you may or may not return to that employer in the future, it is in your best interest to make them want you back. Demonstrate your interest by asking about career movement in the company, or giving an example of an activity or organization that you have stuck with for a long time.


2. Ability to collaborate and cooperate
   When you’re working a full-time job, even if it’s just for ten weeks, you will spend a lot of time with your coworkers. Therefore, it’s important to employers that you exhibit a personable demeanor, since no one wants to spend eight or more hours a day with someone they can’t stand. During your interview, try to give examples of groups or teams you participate in—make that IM Broomball squad a point in your favor!


3. Relevant work experience
   Here’s a well-kept secret: if an employer wants to see “relevant work experience,” that doesn’t necessarily mean that you need to have worked in that industry before. What employers are looking for is someone who has some useful skills and won’t require a lot of training or hand-holding. Instead of thinking strictly about what “relevant” means, consider what you’ve learned from other work/volunteer experiences. Did a table waiting gig teach you to handle stress well? That’s an important attribute in financial services. Also remember that course work you’ve done can stand in the stead of work experience. The bottom line is to make the most of your knowledge and skills, even if they don’t seem to fit perfectly with the job description.


4. Effective multitasking and time management skills
   Most businesses today move quickly and expect their employees to keep up. Therefore, multitasking is a must in the workplace, as is effective time management. As a University of Chicago student or alum, you are well-equipped to handle these kinds of situations. After all, once you’ve lived through a killer finals week, everything else seems easy in comparison! When you’re interviewing for a potentially stressful position, don’t be afraid to talk up your academic experience. If an employer perceives you as ambitious and inquisitive, you will likely move up the list.


5. Good cultural fit
   Most companies and organizations have a unique “corporate culture”. Before you interview with a prospective employer, try to get a sense of this culture, and whether you’d fit in well. If you hate wearing a suit and like to have a flexible schedule, investment banking probably isn’t for you. But if you’re an extrovert with graphic design sensibilities, you might want to consider an internship in advertising. Overall, if you can find an industry and a company that you’re a good cultural fit for, you’re more likely to enjoy your experience.

Remember, you can always come in to CAPS to learn more about the internship and full-time job search resources available to you. Other questions, quandaries, complaints or tips of your own? Post a comment!

Interview Dilemmas: Dos and Don’ts for Getting That Call

by Laurel Mylonas-Orwig

Over the past couple of weeks, we’ve had a bevy of interviewers roll through our offices. This is good news for students: even in a down economy, many companies are still hiring for entry-level positions. In fact, according to a September Chicago Sun-Times article, entry-level jobs are the least affected in this economy, because they’re the least expensive. Because of staffing shortages caused by layoffs, this is also a good time for recent graduates to get higher-level experience than they might otherwise.

So, that’s the good news. The bad news is that, as you might have guessed, this job market is even more competitive than usual. That means that job-seekers need to be on top of their game at all times to snag that illusive and all-important interview. You’ve probably heard the most important tips: make sure your resume and cover letter are targeted and polished; try to submit your materials to a person, not a database; do your research on the company and the position. You also probably know that setting up an appointment with CAPS is a good way to get advice and feedback on your materials and your job search, as well as practice for an interview. Once you’ve taken care of the obvious steps, however, here are a few more tips to keep in mind:

• Get a business card. Even if you don’t have a title to list under your name, a business card is a lot less likely to wind up in the trash than a scrap of paper with your name scribbled on it. Printing companies like Kinko’s offer relatively inexpensive cards, as do a lot of web-based companies. Don’t try to be fancy—stick to your name, address, and contact information. The bottom line is that when you meet someone unexpectedly—on the bus, in the grocery store, at a cultural event—you want to give them a way to remember you. After all, personal connections can go a looong way when you’re looking for a job. And speaking of networking...

• Look for a person, not a position. Try to figure out what company or companies you’re interested in working for, then look for people you know who can help you get there. Talk to anyone you can think of, because you never know who might know someone who knows someone who...you get the idea. According to the same Sun-Times article, 80% of jobs are filled by personal referral. The bottom line? Make your network work for you. And remember that your network also includes thousands of University alumni. Check out the Alumni Careers Network (find log in instructions at caps.uchicago.edu) to make contact with those working in the industry you’re interested in.
  

• Dress to impress. True story: one prospective candidate wrote in her cover letter, “I have been in professional environments and I know when I need to pull my hair up and act like a lady.” Then, she showed up to her interview in jean shorts. Bad call. Whether you’re going to an interview or simply meeting an acquaintance for an information session, make sure that you’re dressed professionally and appropriately. Be mindful of your audience—i.e., whether you’re talking to someone in a formal or informal company—but when in doubt, wear a suit. One recruiter who was recently at CAPS told us that when making decisions about which students to invite back, how an interviewee dressed can make or break it.

Once you've gotten the interview...

• Use your waiting time effectively. Keep in mind that you aren’t just trying to impress the interviewer—you can make important connections in the waiting room, too. One job-seeker found out that the receptionist at the company she was interviewing with was a friend of a friend, a connection that worked in her favor. While you won’t necessarily get that lucky, you can learn a lot from the waiting room, like the culture of the company and the types of personalities they are looking for. Whatever you do, don’t get on your cell phone and loudly recount your exploits from the night before. Be professional at all times.

And finally, mistakes not to make in an interview...

Nothired.com has built a website around funny, stupid, and in some cases, unbelievable mistakes that job-seekers have made in cover letters, resumes and interviews. But as you laugh, remember to proof your materials thoroughly...some of the resume and cover letter mistakes could happen to anyone.

Some of the top interview tips, courtesy of Not Hired:
• Don’t stretch out on the floor to fill out a job application.
• Don’t bring your dog to the interview.
• Don’t wear an MP3 player and tell the interviewer that you can listen to it and
him/her at the same time.
• Don’t challenge the interviewer to an arm-wrestling match.
• Don’t ask to see the interviewer’s resume to see if he/she is qualified to judge
you.
• Don’t tell them that if you’re hired, you’ll demonstrate your loyalty by having
the company logo tattooed on your forearm.
• Don’t whistle while the interviewer is talking.
• Don’t throw up on the interviewer’s desk, and then start asking questions about
the job although nothing has happened. Actually, don’t throw up at all.
• And most importantly, don’t offer the interviewer cocaine (or any illegal substance) at the start of an interview.

Check out www.nothired.com to read more hilarious, scandalous, and awkward job-search mistakes.

Questions, comments, tips or interview stories of your own? Post a comment!